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Privacy Policy for Scanvaegt Systems A/S

This privacy policy explains how Scanvaegt Systems A/S collects and processes personal data when you visit our website and use our webshop.


1. Data Controller

Scanvaegt Systems A/S
Johan Gutenbergsvej 5-9
DK-8200 Aarhus N
Denmark
Email: info@scanvaegt.com
Website: www.scanvaegt.com


2. Purpose of Processing Personal Data

We collect and process personal data for the following purposes:

  • Sending newsletters and marketing communications
  • Statistical analysis to improve our services
  • Customer service and support
  • Handling enquiries via contact forms
  • Preparing and sending quotations



3. Newsletter Consent

By subscribing to our newsletter, you consent to receiving emails with information about our products, promotions, and news.
You may withdraw your consent at any time by clicking the unsubscribe link in any newsletter or by contacting us at info@scanvaegt.com.


4. What Data We Collect

Depending on the context, we may collect the following personal data:

A) When subscribing to our newsletter:

  • Name
  • Email address


B) When submitting orders or contact forms:

  • Name
  • Email address
  • Telephone number
  • Postal code
  • Company name
  • Any other voluntarily provided information


5. How We Collect Data

We collect personal data in the following ways:

  • When subscribing to our newsletter
  • When using contact or quotation request forms
  • Through cookies and tracking technologies


6. Sharing Data with Third Parties

We may share your data with the following third parties when necessary:

  • Marketing and analytics platforms: Google Analytics (GA4), Meta (Facebook/Instagram), LinkedIn, Brevo, Mouseflow, Leadinfo
  • Cookie management platform: Cookieinformation
  • Web platform and development: Dynamicweb (hosting), TwoDay A/S (development)


Data Processing Agreements:
We have entered into data processing agreements with key suppliers, including Dynamicweb and TwoDay A/S, to ensure that your data is protected and processed in compliance with the GDPR.


7. Cookies and Tracking

This website uses cookies. We use cookies to personalise content and ads, provide social media features, and analyse our traffic.
We also share information about your use of our website with our social media, advertising and analytics partners, who may combine it with other information you have provided to them or that they have collected from your use of their services.

By continuing to use our website, you consent to our use of cookies.
Read more in our cookie policy.


8. Legal Basis for Processing

We process personal data on the following legal grounds:

  • Consent (e.g. newsletters and cookies)
  • Performance of a contract (e.g. quotations and customer service)
  • Legal obligations (e.g. accounting and tax requirements)
  • Legitimate interest (e.g. statistics and improving user experience)


9. Transfers to Third Countries

Some data processors – including Google, Meta, and LinkedIn – may transfer data to countries outside the EU/EEA, such as the United States.
We ensure that such transfers comply with the General Data Protection Regulation (GDPR), including the use of EU Standard Contractual Clauses (SCCs) as a safeguard.


10. Data Retention and Deletion

We only retain your personal data for as long as necessary for the purpose for which it was collected:

  • Newsletter data is retained until you withdraw your consent
  • Contact and quotation data is retained as long as it is relevant for the sales process and any potential contractual obligations


11. Automated Processing and Profiling

We use limited automated profiling, such as to tailor newsletters and marketing based on your behaviour on our website and in emails.
However, we do not make any automated decisions that have legal or similarly significant effects on you.


12. Data Security

Regardless of how we receive your data, we always process it securely and confidentially in accordance with the General Data Protection Regulation (GDPR) and national data protection laws.


13. Your Rights

Under the GDPR, you have the following rights:

  • Right of access to your data
  • Right to rectification of inaccurate data
  • Right to erasure in specific cases
  • Right to restrict processing
  • Right to object to processing
  • Right to data portability
  • Right to withdraw consent at any time


To exercise your rights, please contact us at info@scanvaegt.com.


14. Complaints

If you are dissatisfied with how we process your data, you may lodge a complaint with:

Danish Data Protection Agency (Datatilsynet)
Carl Jacobsens Vej 35
2500 Valby
Denmark
Phone: +45 33 19 32 00
Email: dt@datatilsynet.dk
Website: www.datatilsynet.dk


15. Changes to This Privacy Policy

We reserve the right to update this privacy policy at any time.
The latest version will always be available at www.scanvaegt.com.

Last updated: August 2025